E-Invoicing News 2012-5
October 2012

In This Issue
1. Some impressions from the recent event season
2. UN/CEFACT CII & the new PDF/A-3 ISO standard for Germany and others?
3. EXPP Summit 2013 in Warsaw

1. Some impressions from the recent event season
During the past 6 weeks I participated in several events in France, Germany, Poland, the USA and Switzerland. It is exciting to see that E-Invoicing is increasingly being recognized as a great opportunity for optimizing internal processes, collaborating with trading parties and for cutting costs. A great deal is happening right now and E-Invoicing activities are in progress everywhere.
In Europe, “E-Invoicing” tends to be holistic in its approach to paperless collaboration between suppliers and buyers of all sizes. The market drivers are the key stakeholders in private industry, the more than 500 operators of E-Invoicing networks, and also, increasingly, the public sector. E-Invoicing in Europe has already become a multi-billion Euro industry and the growth rates for the coming five years are expected to remain at a sustainable high level. The solid growth rates in the private sector will be supported by several government programs. In line with the Digital Agenda of the European Commission, national governments have defined their objectives regarding the proportion of E-Invoicing within their own administrations. The federal administrations in Denmark, Finland and Norway receive already today (almost) all invoices electronically. Other administrations, for example in Austria, Belgium, France, The Netherlands and Switzerland, as well as the European Commission, have enabled their administrative units to process invoices electronically. Several federal administrations have also defined their objectives regarding electronic invoicing proportions, e.g. Austria (100% from January 2014), Belgium (50% in 2015) and The Netherlands (80% in 2014). Switzerland plans to take things even further than the federal administration inbound scope with 100% of all federal levels (including states and municipalities) due to become enabled for In- and Outbound E-Invoicing in 2016.
The events in Charlotte and in Las Vegas confirmed that, as regards its focus and development, the US market is quite different to the European one. The main focus of large enterprises is on internal optimization of the organisation, regardless of whether the exchange of invoices is paper based or electronic. Applications for the automation of AR/AP processes therefore still tend to dominate, rather than exchange via E-Invoicing network operators. E-Invoicing is mainly seen as one feature of the AP automation and has a long way to go before it becomes a multi-billion industry. Features tend sometimes to be free.
E-Invoicing is an international topic. This was very evident during the EXPP Summit in Berlin. 300 delegates from 35 countries participated in this annual event. You can find some delegates’ quotes as well as some of their impressions of the Summit by going to
2. UN/CEFACT Cross Industry Invoice & the new PDF/A-3 ISO standard for Germany and others?
Around 100 people participated in a public event staged jointly by Speyer University, the German Ministry of the Interior and the German Multistakeholder Forum. Their E-Invoicing initiative sees already broad support in the country and key stakeholders tend to support the recommendations contributed by the forum.
One of the most remarkable suggestions made to stakeholders and the market involves embedding structured invoice data (UN/CEFACT CII) into a PDF envelope. The base for this is to be the brand new international ISO standard 19005-3:2012 (also announced on October 17th as PDF/A-3). A major characteristic of this standard is that users can automatically embed the source documents (e.g. structured E-Invoice data) into the generated PDF/A-3 file. The promoters see it as the best of all worlds, since it takes account of the requirements of most market segments. It is appropriate for users preferring structured invoice data as well as those using just the image part. Several free tools supporting this standard are already available in the marketplace. Will other countries follow the idea of the largest European country?
3. EXPP Summit 2013 in Warsaw
The 9th EXPP Summit will take place on September 23/24th 2013 in Warsaw, Poland. Parties interested in sponsoring this event can find more information about the offered packages and prices on website

Bruno Koch
Unterer Rebweg 23
9500 Wil

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